Your Clinic’s Back-Office Dream Team

Virtual assistants trained for therapists, dietitians, and coaches. We handle the admin — so you can focus on care.  Learn More

What We Do

You didn't start a clinic to spend your time answering emails.

Running a practice can feel like two jobs.

One minute you’re deep in a client session. The next, you’re: 

Chasing a no-show
Replying to five inquiry emails
Re-scheduling an appointment
Sending out intake forms

Your real work — the healing, the listening, the care — gets buried. And worst of all, you get burnt out!

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Meet ClinicCrew — your back-office dream team

We’re not just virtual assistants. We’re trained, calm, responsive pros who know how therapy and wellness clinics operate.

A dedicated assistant who works inside your systems
Systems that support you, not stress you
Seamless scheduling, follow-ups, and intake support
More time to see clients, grow your practice, and breathe again
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Why ClinicCrew?

Imagine your practice running smoothly — without you touching your inbox.

Get Your VA
Who We help

Whatever your specialty, you don’t have to do it alone.

MORE CARE, LESS CHAOS

Therapists

NUTRITION FIRST, ADMIN SECOND

Dieticians

CLARITY IN YOUR CALENDAR

Coaches

How does it work?

A calm, proven process built for busy practitioners.

Our Working Process
1

Meet & Match

We get to know your practice, systems, and workflow, then match you with a trained assistant who fits your style and needs.
2

Smooth Onboarding

Your VA integrates into your tools (EHR, calendar, email) with minimal disruption. We handle setup, guidance, and documentation.
3

Ongoing Support

From intake to inbox, your assistant handles daily admin — with daily updates, clear boundaries, and real results you can feel.
Why Choose Us?

You’re a care provider — not a call center.

ClinicCrew gives you trained, dependable admin support that fits seamlessly into your systems and workflow.

HIPAA-trained VAs in therapy, dietitics and wellness
Real human communication — no scripts, no call centers
Seamless integration with your tools (SimplePractice, Jane, Google Calendar & more)
Flexible plans with no long-term contracts
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What's the investment?

Transparent pricing for all levels

Starter

$ 599 /m
$ 155 /y
  • Ideal if you're just starting
  • 10 VA hours
  • Scheduling & reschedules
  • Responding to client inquiries
  • Sending intake forms & reminders
  • Sorting your inbox
  • Light calls & voice-mail
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Advanced

$ 1049 /m
$ 155 /y
  • Everything from Starter
  • 20 VA hours
  • Coordinating intakes
  • Answering calls and emails
  • Managing your schedule
  • Client follow-ups
  • Weekly reports
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Looking for more?

$ Custom
$
  • Need more VAs, or more hours from your VA? We can create a custom plan for you.
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Built for trust

At ClinicCrew, quality always comes first.

100%

Personalized Onboarding

20

Monthly Hours Saved

1

Clear Mission

Ready to transform your practice?

It’s time you spend less energy on admin — and more on what matters.

Your virtual assistant is waiting. Click below and we’ll start matching you!

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